Accounting Integration
FlexotiumPOS generates structured exports compatible with all major accounting systems. A native Xero sync is planned for Q4 2026; current export is via CSV and standard journal entry formats.
Export formats
| Format | Compatible with | |--------|----------------| | FlexotiumPOS CSV | Any system with CSV import | | Sage Journal CSV | Sage 50, Sage Accounting | | QuickBooks IIF | QuickBooks Desktop | | Generic Chart of Accounts CSV | Any double-entry system |
Mapping POS accounts to your chart of accounts
Before your first export, map FlexotiumPOS transaction types to your chart of accounts codes:
- Go to Settings → Integrations → Accounting → Account Mapping
- For each transaction type, enter the corresponding account code:
| FlexotiumPOS type | Example mapping |
|------------------|----------------|
| Sales revenue | 4000 – Sales |
| Sales tax / VAT | 2200 – VAT Output |
| Cost of goods sold | 5000 – COGS |
| Supplier invoices payable | 2100 – Accounts Payable |
| Cash payments received | 1100 – Cash in Hand |
| Card payments received | 1200 – Card Receipts Clearing |
Generating an export
- Go to Settings → Integrations → Accounting → Export
- Select the date range (typically a calendar month or trading period)
- Select the export format
- Click Generate Export
The file downloads immediately. It includes: date, reference, description, debit account, credit account, amount, and currency.
Scheduled exports
Configure automatic exports under Accounting → Export → Schedule:
- Frequency: Daily, weekly, or monthly
- Delivery: Download on login, or email to a specified address
- Format: As configured
VAT handling
FlexotiumPOS tracks VAT on sales and purchases separately. The export includes a tax summary section with:
- Total output VAT (from sales)
- Total input VAT (from approved supplier invoices)
- Net VAT payable
This is compatible with standard VAT return preparation. VAT rates per product are configured under Inventory → Products → [Product] → Tax Rate.