Shift Management

Every sale in FlexotiumPOS is attached to a shift. Shifts give you a clean record of every transaction, all cash movements, and a reconciliation at close.

Opening a shift

Navigate to POS → Open Terminal. You'll see the Open Shift dialog:

  1. Select your register (if you have multiple configured)
  2. Enter the opening float — the amount of cash physically in the drawer at the start
  3. Click Open Shift

The shift timestamp, register name, and cashier name are recorded. The POS terminal loads and is ready to sell.

Mid-shift cash drops

If your cash drawer fills up or you want to remove cash during a busy shift:

  1. Press F4 or tap the Cash icon in the terminal header
  2. Select Cash Drop
  3. Enter the amount being removed and a note (e.g. Safe deposit – lunchtime)
  4. Confirm

The drop is recorded as a movement against the shift and reduces the expected cash balance accordingly.

You can also record a cash in (e.g. adding change to the float) from the same screen.

Closing a shift

Always reconcile before closing a shift. Once a shift is closed, cash movements cannot be edited. Variance reports are generated at close and sent to the Manager dashboard.

To close:

  1. Tap Close Shift in the terminal header
  2. Review the summary screen: total sales, payment breakdown, expected cash
  3. Count the physical cash in the drawer and enter the actual cash amount
  4. If there is a discrepancy, the variance is highlighted in amber (within tolerance) or red (over tolerance)
  5. Enter a note if there is a variance, then click Close Shift

Variance reporting

Variances are automatically reported to managers via:

  • The Shift Report in Reports → Shifts
  • WhatsApp notification (if configured)
  • The Review Queue if the variance exceeds the configured threshold

Shift history

All past shifts are visible in Reports → Shifts. Each shift record shows: cashier, register, open time, close time, total sales, payment type breakdown, cash variance, and any notes.