Purchasing Overview

The purchasing module manages your relationship with suppliers — from raising a purchase order through to goods receipt, invoice approval, and payment. Every step is tracked, audited, and linked to inventory movements.

The purchasing workflow

Purchase Order (PO)
       ↓
Goods Receipt Note (GRN)
       ↓
Supplier Invoice
       ↓
Approval
       ↓
Payment

Each stage creates a record linked to the others, so you always know the status of every open order.

Role requirements

| Action | Minimum role | |--------|-------------| | View suppliers and invoices | Cashier | | Create invoices (manual/OCR) | Manager | | Approve invoices | Manager | | Mark invoice as paid | Manager | | Delete an invoice | Owner | | Configure suppliers | Manager |

Integration with inventory

When a GRN is confirmed (goods received), a Purchase movement is automatically created in inventory. This updates stock levels without any manual entry — purchasing and inventory stay in sync automatically.

Key pages

• Supplier Invoices — create, manage, and track invoice status
• OCR Intake — capture invoices by photo or PDF upload
• Approval Workflow — who approves what and how
• Review Queue — all items awaiting action in one place